RULES OF
THE RUSSELL BOATING CLUB INCORPORATED
1. NAME
a. The name of the club shall be “The Russell Boating Club
Incorporated”.
2. OBJECTS
a. To function as a boating club and generally to encourage boating and
other aquatics.
b. To encourage boat racing by the promotion of regattas and provision
of prizes and by any other means which may from time to time be determined by
the committee.
c. To provide and maintain for
the club and its members a club house and other facilities.
d. To foster the social welfare of members by organizing social
activities.
3. CONSTITUTION
a. There shall be seven classes of members.
i. Ordinary Members who shall be persons
interested in boating either power or sail.
ii. Associate members shall be non-boat
owners. The period for which an
Associate Member may be elected shall be a maximum of one year. The General Committee shall at any time have
the power to revoke the admission of an Associate Member.
iii. Junior Members shall be those persons
aged 16 or under who would otherwise qualify for Ordinary or Associate
Membership.
iv. Honorary Members A person may be
admitted as an Honorary Member of the club after being proposed by two club
members, one of whom must be a Flag Officer. The period for which an Honorary Member may be elected shall be a
maximum of one year. The General
Committee shall at any time have the power to revoke the admission of and
Honorary Member.
v. Life Members Any person of outstanding
note who has rendered conspicuous service to the sport of boating may be
elected and Honorary Life Member of the Club at an Annual General Meeting.
vi. Corporate Membership Interested groups
will be considered for this type of membership by the General Committee. This shall not include Junior Members racing
private boats.
4. ADMISSION OF NEW MEMBERS New Members may be admitted upon making
application to the Secretary in writing. Such Application to bear the signatures of two financial members of the
club and to be accompanied by the subscription payable. Such applicant shall be elected on his
application being accepted and confirmed by a majority of the General
Committee.
5. SUBSCRIPTIONS The amounts shall be determined from time to
time by the General Committee.
6. ALTERATIONS OF RULES These rules may be altered, added to,
rescinded or otherwise varied or amended, by a resolution passed by a majority
of two-thirds of the members present at an annual or other general meeting or
special general meeting.
7. MEETINGS
a. The Annual General Meeting shall be held
not later than the 31st day of August each year, upon a date, time,
and place, fixed by the General Committee.
b. Special General Meeting Such meeting shall be summoned within 28
days of the receipt of such written request by the Secretary. Seven clear days notice of such a meeting
shall be giver to every member in writing. Such meeting may be called by:
i. The Commodore
ii. Six members of the General Committee.
iii. Twenty ordinary members of the club.
c. Quorum
i. For Annual or Special General Meeting
the quorum shall be 25% of the voting members.
ii. For General Committee Meeting the
quorum shall be seven.
d. Voting The mode of voting at all meetings on all questions other than elections
shall be by voices or by show of hands if required by the chairman or by two
other members. The mode of voting for
all elections at meetings where nominations exceed the vacancies shall be by
secret ballot.
8. OFFICERS AND THEIR APPOINTMENT The following Officers of the club shall be
elected at Annual General Meetings of the Club (except the offices of Secretary
and Treasurer may be performed by one officer):
a. Patron.
b. Vice Patrons ……. Such number as shall from time to time be
determined at an Annual General Meeting.
c. A Commodore.
d. A Vice Commodore.
e. A Rear Commodore.
f. A Secretary.
g. A Treasurer.
h. A Club House Captain.
i. A General Committee.
j. Such other officers as may be deemed
necessary for the efficient working of the club.
9. FLAG OFFICERS The Commodore, Vice Commodore an Rear
Commodore shall constitute the Flag Officers and they and the Secretary may
attend ex officio and take part in any meeting of any committee and vote
thereat.
10. SUB-COMMITTEES To be elected by the General Committee:
a. A Sailing Committee.
b. A Social Committee.
c. A Protest Committee.
11. THE GENERAL COMMITTEE The Affairs and business of the club shall
be controlled and managed by a General Committee consisting of the Flag Officers,
a Secretary and Treasurer or Secretary-Treasurer, Club House Captain and twelve
other members all elected at the Annual General Meeting.
12. BANKING A Bank Account in the name of The Russell Boating Club
Incorporated with a Bank nominated by the General Committee shall be opened.
13. AUDITOR An Auditor shall be appointed by the General Committee.
14. QUERIES Any Problems or queries arising concerning the Rules of The
Russell Boating Club Incorporated and not specifically covered by these rules
shall be dealt with by the General Committee using the Rules of the Royal
Akarana Yacht Club as a guide.
15. VOTING Every financial Ordinary Member, every Life Member, every
Honorary Life Member and each Corporate Member Group shall have one vote. A family (husband and wife) Ticket of
Membership shall have one vote.
16. DURATION OF OFFICE All officers including Commodore, other Flag
Officers and members of the General Committee shall hold office for a term of
one year. Such officer may offer
himself for re-election.
17. REQUIREMENTS OF OFFICE To be eligible for election the Commodore
must have been a Flag Officer or Secretary or Chairman of the Sailing Committee
or Club House Captain for at least one year. Other Flag Officers must have been members of the General Committee for
at least one year.
18. DISCIPLINARY ACTION The Committee shall have the authority to
terminate any membership or take any other appropriate action as it thinks fit.
19. RESIGNATION OF MEMBERS Any member may resign from his membership by
giving to the Secretary notice in writing to that effect and every such notice
shall unless otherwise expressed or agreed to by the General Committee, take
effect at the expiration of seven days after the giving of such notice, but any
such retirement shall not release the member from payment of any subscription
of levy due or payable by him at the date of his retirement.
20. COMMON SEAL The Common Seal of the Club shall be that
adopted by the General Committee and shall be in the custody of the Secretary,
who shall be responsible for the safe custody and control thereof.
21. ATTESTATION OF DOCUMENTS Whenever the Common Seal of the Club is
required to be affixed to any deed, documents, writing or other instrument, the
Seal shall be affixed thereto only upon the authority of a General or Special
Meeting of the Club or General Committee and then only in the presence of the
Commodore, the Secretary and any Trustee duly authorized by resolution of the
Club or General Committee who shall sign the documents or instrument to which
the Seal is so affixed.
22. CONTROL AND INVESTMENT AND BORROWING OF FUNDS The General Committee shall
have complete and entire management and control of the affairs, concerns and
business of the club and shall have the power:
a. To invest the funds of the Club on real or personal property in such
manner as the General Committee shall think fit and to purchase, construct and
maintain buildings, fences, machinery and other works as the General Committee
may consider necessary for the use of the Club, and to lease or accept leases
of any land, leasements or tenements and to purchase, let or sell lands or any
interest therein for such terms and conditions and upon such rental as it shall
think fit, provided that no lands shall be sold or purchased without the
approval of a resolution of the Club.
b. To control invest and manage the funds and property of the club but
subject to any special direction of the club in general meeting and to incur
such liabilities as may be necessary in connection therewith.
c. To borrow or raise moneys upon mortgage of the real or personal
property of the club or any part or parts thereof or upon debentures or
mortgage debentures of the club and to issue such debentures or mortgage
debentures charging the whole of any part of the assets of the club and to execute
mortgages to secure such debentures or mortgage debentures or to borrow from
banks or other persons with or without security.
23. DISPOSITION OF PROPERTY ON WINDING UP In the event of the
dissolution or winding-up of the Club the surplus assets and funds available
after the payment of the Club’s liabilities and the expenses of winding-up
shall by resolution of a majority of the members of the Club present and
entitled to vote at a Special General Meeting called for that purpose either:
a. Be paid, transferred or delivered to such other Associations, Clubs,
or Institutions having objects the same as or similar to those of this Club as
an addition to the funds of such Association, as that meeting shall then or
there determine.
OR
b. Be paid, transferred to or vested in Trustees to be appointed at
that meeting upon trust for the use and benefit of all or any of such
Associations, Clubs or Institutions mentioned in the preceding sub-clause
hereof or upon trust for any other purposes, and on such terms and subject to such
conditions as that meeting shall then and there determine.
OR
c. Be disposed of in such other manner as that meeting shall then and
there determine.
PROVIDED HOWEVER that no resolution may be
passed at any such Special General Meeting held for the purpose aforesaid which
shall have the effect or be intended to have the effect of transferring or
vesting the whole or any part of the surplus funds of the Club or any interest
therein or benefit attaching thereto any Sporting Body, Association, Club or
Institution whatsoever controlling or promoting professional sports or
activities or paying or distributing the same among the members of the Club.
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